Leave Management Documentation

Leave Hub

Leave Management

Manage employee leave requests, configure custom policies, reward compensatory leave, and synchronize records instantly with your payroll cycle.

1. Policies Configuration

Custom Leave Rules & Allowances

Create structured leave plans matching your specific company guidelines, setting custom monthly or yearly caps for each leave class.

Supported Leave Types

Privilege Leave (PL)

Casual Leave (CL)

Sick Leave (SL)

Maternity Leave (ML)

Paternity Leave (PTL)

Custom Leave Type

Operational Process

HR configures leave types and credits.

Employees view their leave quotas.

Leave requests deduct from quotas instantly.

Lapsed leaves carry forward or reset.

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2. Leave Requests

Apply & Manage Leave Requests

Let employees request time off directly from their desktop or mobile portal, allowing HR and supervisors to view, approve, or deny requests in real time.

Leave Status Classifications:

Pending

Approved

Rejected

Select start/end dates & half-day choices.

Include notes and attachments for reasons.

Get automated email/slack approval alerts.

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3. Balance Leave

Reward Compensatory Leave Credits

Acknowledge extra hours or weekend efforts by awarding custom leave credits directly. Employees can apply using these credits without touching standard CL/SL pools.

Compensatory Controls:

Award leave hours/days manually by Admin.

Track logs of credited balance reasons.

Allow credits to expire automatically.

Keep audit histories for all leave edits.

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Automation

4. Automatic Leave Deductions

Once a leave request is marked as approved, TrackHabit automatically recalculates the employee's active balances and posts updates in real-time. No spreadsheet math or manual lookups required.

Sync Cycle

5. HR & Payroll Integration

Leave transactions communicate directly with attendance calendars and salary computation engines, automatically identifying unpaid leaves and applying deductions to save HR processing time.